Is this builder quote and invoice template free?

Yes. You can make a quote before the job starts or an invoice when a stage is done, for as many jobs as you need, with no account. Download the PDF. Your document is not stored.

How do I add VAT to a builder’s day rate and materials?

Type the net day rate and the net cost of the blocks, the steel or the skip, then tick Add VAT. Twenty percent is added on top. If the customer’s price was agreed including VAT, leave the box off and type the gross figures instead.

Should a builder’s first visit be a quote or an estimate?

A measured extension with the spec already chosen can be a quote. Opening up a floor, a wall you have not seen the bearings of, or a provisional sum for finishes the customer has not picked, is an estimate until those are real. Pick the heading that matches what you will stand behind.

Where do scaffold, a steel and a provisional sum go?

On their own lines, next to the labour. If the customer is supplying the kitchen, the windows or the bricks, say so in the job title and leave those sums off. A total that hides who bought the materials is how a building invoice gets disputed at the end of the stage.

For UK builders

Free Quote & Invoice Generator for UK Builders

Create professional, fully itemised PDF quotes and invoices in under 60 seconds. No registration or account needed.

A building price is a stack of different money. A round figure called building works is where the customer later remembers a different job from the one you priced.

Built Specifically for UK Builders

Stages of the Job: Break groundwork, the structure and the finishing into lines the customer can read.
Labour, Materials & Prelims: Separate labour days, the materials you are buying, the skip and any scaffold you are hiring.
Provisional Sums: Show an allowance for work you have not opened up, and make clear it is not a fixed price.
Exclusions: Write it down when the customer is supplying the kitchen, the windows or the bricks.

Fill out the form, generate your quote or invoice, and download a clean PDF directly to your device. Your data is never saved or tracked.

House Building

QUOTE

Quote for Dave Smith

Extension, labour and materials

Description	Qty	Unit	Rate	£
Labour, 15 days	1	lot	£0.00	£0.00
Blocks, lintels and cement	1	lot	£0.00	£0.00
Skip and muck away	1	lot	£0.00	£0.00

Total: £0

Create quotes and invoices from WhatsApp with Pencil assistant

Quotes and invoices for extensions, alterations and day rates. You decide your rates. Pencil draws them up in the chat, ready for you to send.

Turns quick voice notes or scribbled site photos into neat PDFs
Invoices sent on the spot so you get paid before you pack up
Adjust line items, labour, or VAT on the fly

Pencil

0:24

Alright Pencil, extension labour for Sarah at 18 Oak Road. Fifteen days at £280, blocks and cement £1,650. Skip is extra.

PDFQuote_Sarah_Extension.pdfPDF

Quote for Sarah Cole, LS6 2AB

Labour, 15 days£4,200.00

Blocks, lintels and cement£1,650.00

Total: £5,850

Add the skip and muck away at £420. Scaffold is hired separately.

PDFQuote_Sarah_Extension_v2.pdfUpdated · PDF

Quote for Sarah Cole, LS6 2AB

Labour, 15 days£4,200.00

Blocks, lintels and cement£1,650.00

Skip and muck away£420.00

Total: £6,270

Scaffold hired separately

Free quote and invoice template for builders

Use Quote for the extension, the alteration or the labour days before the customer has agreed, and before you order materials or book a skip. Use Invoice when a stage is finished and you are billing the days and the materials already used. The same rows become either document. Only the heading on the PDF changes, which is why this page is both the builder quote template and the builder invoice template.

Tick Add VAT on building work only when the day rate and the materials are net and you are VAT registered. The PDF adds 20% on top and shows net, VAT and the gross. Leave it off if you are not registered. Do not tick it if the figure you agreed on site already includes VAT. Your document is not stored.

Between sites, the same labour-and-materials split is what Pencil for UK builders can draft from the voice note you send before you leave the site.

What to include on a quote for UK builders

A builder’s quote is readable when labour, materials and the extras around the build are separate. These lines are an example of extension labour, not a schedule of rates.

Labour, priced by the day. The days on site, not folded into a lump called building works.
Blocks, lintels, sand and cement supplied by you. Left off entirely if the customer or another trade is buying them.
Skip and muck away. Named, so disposal is not assumed to be inside the labour.

Frequently asked questions

Is this builder quote and invoice template free?: Yes. You can make a quote before the job starts or an invoice when a stage is done, for as many jobs as you need, with no account. Download the PDF. Your document is not stored.
How do I add VAT to a builder’s day rate and materials?: Type the net day rate and the net cost of the blocks, the steel or the skip, then tick Add VAT. Twenty percent is added on top. If the customer’s price was agreed including VAT, leave the box off and type the gross figures instead.
Should a builder’s first visit be a quote or an estimate?: A measured extension with the spec already chosen can be a quote. Opening up a floor, a wall you have not seen the bearings of, or a provisional sum for finishes the customer has not picked, is an estimate until those are real. Pick the heading that matches what you will stand behind.
Where do scaffold, a steel and a provisional sum go?: On their own lines, next to the labour. If the customer is supplying the kitchen, the windows or the bricks, say so in the job title and leave those sums off. A total that hides who bought the materials is how a building invoice gets disputed at the end of the stage.